Contract Specialist

Job Description

Jordan Bromine Company, a leading company in the field of chemical industries, is seeking to invest in the best talents. Therefore, we announce an opportunity for the position of Contract Specialist. We offer this distinctive opportunity to work in a stimulating and professional environment, the Procurement Contracts Specialist plays a key role in preparing and overseeing the execution of contracts and tenders. They collaborate with other procurement departments to monitor and ensure that the process of signing procurement contracts is in accordance with procurement policies, procedures, and all other departmental policies. This is achieved by tracking the request received from all company departments to ensure that these contracts accurately reflect the contractual relationship between the company and other parties, and to ensure that the contracts are signed by the authorized signatory on behalf of the company and the other parties.

Responsibilities

Preparing contracts and purchase agreements in accordance with the company’s policies, requirements, and applicable laws.
Drafting and preparing contracts professionally in line with the company’s policies and laws, ensuring the company’s best interest.
Negotiating with suppliers to apply the company’s regulations and terms, ensuring the highest contractual benefit.
Collaborating with the tenders department to prepare procurement contracts resulting from tender processes.
Contributing to the preparation of tender documents, technical specifications, and legal and penalty conditions.
Reviewing purchase orders prepared by the procurement department and ensuring compliance with contract terms and tenders.
Coordinating with the finance department to ensure the availability of necessary financial allocations for executing the orders.
Ensuring supplier compliance and reviewing their performance according to contract terms and timely delivery.
Participating in the analysis of project and department needs for strategic materials and resources, identifying required material specifications to align contracts with requirements.
Collaborating with quality teams to ensure the quality of received materials or services and meet the requirements of technical departments.
Executing processes using company-approved systems.
Managing the procurement contract process from receiving the request from all company departments until the contracts are signed by JBC and other parties through the authorized signatory.
Communicating the correct contracts to their requesters, other relevant departments, and contacts from other parties.
Documenting all necessary emails, letters, and relevant documents to ensure all records are updated and accessible according to document control policies.
Following up on obtaining all necessary approvals for signing the contract, as well as all relevant documents.
Uploading the final contract version to the system to enable workflow approval by all concerned departments.
Once system approval is complete, printing two original copies and having them signed by the General Manager.
Safekeeping all signed original copies of contracts in the department correctly.
Managing contract activities in accordance with applicable department policies and procedures.
Holding meetings, submitting reports, and providing information to identify contract management requirements, set plans and objectives, and prepare performance reports compared to the plan and goals.
Ensuring that procurement and contract processes comply with the institution’s approved procedures and policies, as well as legal standards and requirements.
Adhering to procurement and tender policies, as well as information security related to procurement processes, as per the company’s requirements.
Maintaining data and identifying risks related to accidental or deliberate loss, disclosure, or modification of data, which may lead to significant financial loss and/or legal repercussions.
Reporting any misuse or breach of company policies and laws through agreements and contracts with suppliers.
Reporting supplier dissatisfaction or complaints to the relevant department for follow-up.
Complying with the company’s financial procedures and policies regarding the organization of contracts with suppliers.

Qualifications

Educational Qualifications: Bachelor’s degree in law with strong experience in business management and commercial contracts.
Professional Certifications and Training:
Recognized professional certifications in contract management such as Certified Contract Manager (CCM), Certified Professional Contracts Manager (CPCM), National Contract Management Association (NCMA), and others.
Certification in Procurement and Supply Management (CIPS) or equivalent.

Work Experience:
3-5 years of experience working in the Procurement/Contracts department, managing purchasing and contract operations.
Direct experience in managing contract management functions is essential.

Skills and Competencies:
Advanced skills in computer use and advanced software for procurement management and bidding platforms and channels.
Advanced level of English.
Analytical skills.
Organization, prioritization, and time management.
Decision-making skills.
Problem-solving skills.
Knowledge of legal requirements.
Strong communication and negotiation skills.
Ability to build strong collaborative relationships.
Negotiation skills.
Understanding of contract law.
Dispute resolution skills.
Advanced follow-up and planning skills.
Required Knowledge:

Knowledge of purchasing processes and contracts, contract management, and risk management.

Those who are highly qualified & interested to fill this vacancy are kindly invited to visit Jordan Bromine Company web page and apply using the below link:

https://jordanbromine.com/careers/

Closing date for receipt of applications is 30. October.2024

Careers

Job Description

Responsibilities

Qualifications

Personal Information المعلومات الشخصية

Academic Information المعلومات الأكاديمية

Previous Experience الخبرات السابقة

Professional Certificates الشهادات المهنية

Special needs