Diwan Officer

Responsibilities

Receive all incoming correspondence, which may include letters, envelopes, packages, emails, faxes, and memoranda.
Sort and prioritize correspondence upon receipt.
Direct correspondence to the appropriate department or individual within the company based on the nature of the communication.
Draft outgoing correspondence, such as acknowledgments, requests for information, or follow-up letters.
Classify and label correspondence based on its type, subject, date, or other relevant criteria. This aids in effective retrieval when needed.
Enter data into a database or record management system. This may include details such as sender/receiver information, dates, reference numbers, and the nature of the correspondence.
Monitor copies to ensure the preservation of the latest and most accurate version for easy access.
Take appropriate security measures, such as protecting electronic documents with passwords or storing paper documents and files in secure locations to safeguard sensitive data.
Archive and store records after the retention period expires, placing documents in designated locations.
Organize meeting schedules and manage the company’s calendar.
Receive and direct incoming calls, visitors, and clients.
Prepare and format administrative correspondence and documents.
Manage and organize the archives and important files for the company.
Assist in arranging travel arrangements and hotel and flight bookings for employees.
Manage office supplies, order them, and distribute them as needed.
Perform all duties in accordance with approved health and safety regulations and comply with general health and safety procedures and standards.

Qualifications

Educational Qualifications: Bachelor’s degree in Business Administration or any related field.
Work Experience: 3 years of experience in an administrative role.
Candidates with disabilities are encouraged to apply.

Professional Certifications and Training:

Good knowledge of Microsoft Office programs and electronic archiving techniques.
Strong understanding of archiving processes.
Advanced computer skills.
Time management and discipline.
Excellent proficiency in the English language.
Organization, prioritization, and time management skills.
Decision-making ability.
Problem-solving skills.
Strong communication skills.

Those who are highly qualified & interested in filling this vacancy are kindly invited to visit the Jordan Bromine Company’s web page and apply using the below link:

https://jordanbromine.com/careers/

The closing date for receipt of applications is April 11, 2024

Careers

Responsibilities

Qualifications

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